How Triggered Direct Mailings Work

Triggered mailings are mailings that go out every single day that nobody has to  micro-manage. These mailings are known for better results than other mailings because they are ‘triggered’ when all the ideal details come together for the guests you want most.

Triggered Direct Mail

Triggered Daily Direct Mail is personalized too

When you get stuck in budget meetings and everybody is putting out fires, there are mailings being sent out automatically from your player database to people matching your perfect criteria with your best segmented offer.

You can build perfectly timed, segmented and personalized mailings and put them on cruise control.
You can send these daily offers to 1 person or thousands.

  • Nobody has to pull a mailing list
  • Nobody has to deal with postage
  • Timed and optimized with your favorite tiered offers

This is not a new concept so put those mailing labels down

In each phase of technology we usually hang on too long because it becomes engrained.

Do you remember printing labels and giving those labels to the mail shop to apply onto your mailers? From labels we eventually gave the mailshop a diskette.  Then we started using thumb drives, email and ftp. Data moves fairly quickly now, but emailing a mailing list to a printer or a mailshop is the equivalent to printing labels these days.

In comes 2012 and casinos all over the world transfer data automatically outside of the player database to allow players to login to websites and see their points and what offers they have earned. The player database is being used to communicate in Kiosks and personalized offers are displayed directly on the machines too, automatically.

This is possible because your player database is updating outside vendor databases directly on a timed schedule.  Your player database has come a long way in how it communicates with your guests.

Why are we sending out mailings every 2-3 weeks when we can send them daily?

We tend to think in monthly cycles. We send out 2-3 mailings each month and we have a 1 week breather before we start working on next months. Usually companies use the art from last month with a few changes then pull new data and send all the mailing out.  Rinse, Repeat.

Sure, you analyze the results to make changes to next month’s offers but the next mailer will go out before you have results from the last one so…  let’s just get this in the mail, it’s late right?

This monthly rinse and repeat cycle is the ‘labels’ of 2012.

For at least 2 of your 3 mailings you are using the exact same queries each month, applying the same reinvestment curve and just adjusting your event schedule.  I am by no means saying this is ideal but these things can be automated so you can focus more on the recipe and less on the processes.

Your time is best spent designing ideal client-relationship segments and reinvestment curves to match. You should not have to spend so much time pulling and sending lists, dealing with postage, handling return mail, uploading art and proofing content.

Build each player segment, matching art and put each one on cruise control.

“Triggers” send your ideal offers, timed perfectly, AUTOMATICALLY

Mailing Triggers

Set Daily Triggers to create Daily Mailings

Player guest Mary has been playing video poker for 3 days. She has accumulated enough points to move up to the Platinum level. The database notices this (we told it to watch for this) and triggers(1) a text to Mary’s cell phone “Hey Mary, you just made it to the platinum club. We are sending you a free Room offer as your first reward”.

The database also triggers(2) a personalized letter sent that day welcoming Mary to the platinum level with her Free Room night in it. This letter goes out by noon at the completion of her trip because the database triggered the data to merge and print directly on a waiting, automated press; hands-free.  She gets this offer letter 1 or 2 days after she gets home, not a month later when ‘the batch’ goes out.

The database also triggers(3) an email to be sent in 1 week later telling Mary that she earned some freeplay for her next trip (segmented and personalized based on your reinvestment plan). If she makes her reservation this week we can upgrade her to a 2-night stay.

The final scenario the database is looking for is to see if Mary comes back in or redeems our offers. If after 6 weeks Mary has not returned for a trip the database triggers(4) an increased reinvestment mailer where she is offered a free dinner for her and a friend if she books her room this week.

Design many trigger scenarios easily

Marys’ sample story is just that, a sample.
Triggers(1-4) included :

  1. Text on her cell phone (if she provided it)
  2. Personalized Bounceback letter
  3. Personalized Email offer coordinated with her letter
  4. An increased reinvestment mailer

You could have even triggered a text to her host to visit her on the floor if possible.

You can design as many scenarios that you can think of to create an endless array of personalized and automated triggered guest experiences that run all year long instead of bulk batches of mailings done monthly. Guests don’t always think in monthly batches like we do.  They are all on their own individual journeys and when we treat them that way we get our best results.

Quality Control, Your life depends on it!

quality control paperwork at CSG direct mailQuality Control is the process in which the details and consistency of a job are reviewed before the job is advanced to the next stage of protocol. QC includes the job’s artwork and its data.

Both steps are crucial when preparing a print job. For instance, you may have the correct amounts in the data, but it may be mapped to the wrong version of artwork. The job could be going presorted first class mailing, but the barcode reads standard mailing.

These are two of many possible examples of errors that can lead to costly mistakes. One mistake is all a job needs to go horribly awry! That one mistake could cost you thousands of dollars or even your client altogether. This guide is here to help you prevent such mistakes from happening.

Preemptive Measures
Q: What is the first step in preventing a mistake from happening?

A: Having all the proper details written where everyone who handles the job can read them. This means writing up the proper instructions for everything: art, data, postage, assembly, etc. By gathering all the job details at once before the job begins, it will help insure the customer has full knowledge of the outcome of their project and what it requires; therefore lessening the likeliness that there will be changes. Remember, every time you go back and change something in a job that’s already begun, the odds of errors greatly increase! After being in this business for 7 years, I can’t stress that enough.

Proofing
Due to its very nature, variable printing can contain many details to keep an eye on. For example, one mailer alone can have variable dates, freeplay amounts, hotel offers, account numbers, addresses, disclaimers, and varying graphic fields. I think you get the picture. That’s a lot of fields to keep in line.

Steps to proofing a job before sending it out for customer sign-off:

1. Know the variables and all aspects involved in that particular job.
a. Dates, amounts, disclaimers, address fields, snipes, graphic fields, etc.

2. How many versions are there? Are there multiple versions being run as one? Proof each and every version!

3. Mailing Class? Presorted standard, Full rate first class? What is your mailer being run as? Are there multiple versions being run as different postal rates?

4. Check the proofs against the original start data. For example, on the proofs it says John Smith Account# 40456 is getting $5,000 in freeplay. Wait! That’s a lot of money to just be giving away. Now going back to the start data you may find out that John Smith Account# 40456 is only supposed to get $500 in freeplay. Try explaining that mistake to your customer. So, when comparing the proofs to the start data look for these things:

a. Name and address. Is John Smith at 123 Liberty Lane on the proof as well as in the start data?
b. Any type of offers that may be included in the start data, such as: Amounts, dates, hotels offers, disclaimers, locality (This is where knowing all the variables in data really comes in handy).
c. Version: The proof says John Smith is getting “version A” does the start data reflect that?
d. Double check if there are “bi-weekly” or “semi-monthly” type offers. It would be a shame if John Smith got $100 every day when he was supposed to get $100 every other week!

5. Is the mailer size the proper dimensions? Does it go in an envelope or is it folded down to proper size? Ultimately, does the final product reflect the instructions given by the customer AND what is written up in the instructions for the job?

6. Color. Do the colors match those of the original artwork? (You may have to consult with a graphic designer on this.)

7. Spelling and grammar mistakes! Proofread every single word and sentence!

Comparing the final product to the start files is one of the most efficient ways to ensure you will be providing your customer with proper proofs. Many times customers will not fully understand the magnitude of the seemingly miniscule details involved in digital variable printing, thus overlooking small (but huge!) mistakes. This is why it is crucial that we catch these errors before we send proofs to our clients.

Address Block Sign-offThis is it. This is your last chance to change or fix the job before all five thousand, ten thousand, one hundred thousand (!) pieces are printed and money is thrown away because nobody checked a silly little thing like class, barcode, quantity, etc.

Things to check before signing off on the address block:

1. Class. For each version that you sign off on.

2. Barcode. Does it scan? If so, make sure the barcode reflects the class and work order.

3. Address. Make sure all the proper fields are there, such as: First Name, Last Name, Company, Address 1, Address 2, City, State, Zip Code, Country, etc.

4. Once again I recommend going back and comparing the given record(s) with the start data.

5. Check the postal paperwork. Does the postal paperwork and tray tags reflect the information in the job instructions?

6. Color, size, paper – make sure all of these are correct.

In closing, I must stress that communication between the sales rep and the customer is the most essential part to ensuring a smooth process that will lead to a successful marketing campaign. Furthermore, this communication must be transcribed orderly and properly into the job’s instructions. There is no reason for an error to happen if the proofing process is properly utilized and every small detail is checked. Look at it this way: would you rather spend 10 minutes proofing your job or 10 hours and double the cost reprinting it because you were too busy to proof? I know, that’s a no-brainer!

Okay, you’ve proofed it, the customer signed off, and now it’s in your lap for address block sign-off? I know you’re probably asking yourself, “What the heck! I thought this job was good to go?” But who knows, maybe something was accidentally changed in the time that the customer signed-off to the time it took a press operator to get the job ready, this is your last chance to catch any mistakes, take advantage of it!

By Chris Ohm -Data and Design Department

Paul Erickson joins CSG Direct Mail

When I look back through my career it is divided into “Phases”. Those phases are always centered around our largest milestones and the progress that follows. I know 2012 is one of those milestones and 2012 is the beginning of “The Era of Paul“.

We are very excited to share with you that Paul Erickson has joined our team (your team) as General Manager of our CSG Direct digital-printing plant in Reno, Nevada.  Paul brings with him over 34 years of print plant management, team development and print manufacturing experience.

Paul is a Six Sigma Champion and is experienced in Business Management Strategy.

For anyone in our region that is aware, Paul is known for his tenure at RR Donnelley where for 9 years he was the Vice President of Manufacturing at the Reno plant.  However, Paul has many other accomplishments that demonstrate his deep level of experience.

Paul began his career after he earned his BS in Printing Management from South Dakota State University.  More recently Paul was the managing director of Polestar Sheffield, the largest gravure printing facility in the U.K with a very demanding customer base and a high level of customer satisfaction.

Paul came back to the US to run the very prestigious US Government Printing Office for 3 years as the Deputy Public Printer and Chief Operating Officer.  In this very demanding position Paul still adopted and implemented the ISO 9001 standard for quality assurance and management in GPOs production facilities and led the effort to adopt 5S, a world recognized continuous improvement process in both manufacturing and office environments.

I cannot say enough about how excited we are to have Paul leading our team.

Paul recently shared his insight with us “The future of Printing is digital and CSG Direct has positioned itself well in this market segment. The CSG niche is strong and our unique services offer us unlimited growth and opportunity.”

We’ll if anyone should know… it’s Paul.

Welcome aboard Paul!
We look forward to the new era.

FREE Personalized Mobile Sites for USPS QR Barcode Summer Sale

FREE Mobile Sites for Summer Sale

FREE Mobile Sites

The most remarkable direct mail offer ever presented.

So the USPS is having another QR Barcode Summer Sale.  This time they have added a twist. The QR Barcode must take the user to a Personalized website or mobile shopping cart.

This is a major hurdle for most vendors but the Post Office wants to prove what a dynamic media they can be and we are here to help.

CSG Direct is giving away 40 Personalized Mobile sites that capture email addresses and cell phones (double opt-in). 

These simple mobiles sites use the QR Code on the mail piece. This drives customers to a personalized mobile site with their customer number and looks up their name on the fly.
(Try the barcode to see a demonstration).

Scan this Barcode. Every barcode is unique, this one is for Michael

This program qualifies you for all the Postal Service Summer Postage Discounts and collects new contact options from your client on their favorite personal handheld device.

We’ve seen response rate increases from 2.5% to 21% with these sites.
(on top of your normal response)

<<== SERIOUSLY, Just scan the barcode on the left and enter your cell phone number for a quick data capture and email opt-in demonstration.

Here are the program Details:

  • 40 Free Sites will be built for the first 40 customers that qualify.
  • Your company logo, Colors and Special Offer Text
  • Capture both text and email
  • Double Opt-in via text
  • Final Data returned with PlayerID or Account#
  • Earn full USPS Discounts + Summer QR Discounts
  • Includes US Mail Tracking by PlayerID in mailstream

Your customers give you their email addresses and text/cell numbers in this program. Cannot be combined with other discounts. A commitment of 3 or more mailings is required.

Making it fun is easy and gets the highest results

Use this program in a drawing or contest for everyone that enters their email address and cell phone. Run it all summer, the longer the contest the better.  At the end of the program we send you the accounts with updated emails and phone numbers and you can invite them in to make an event out of it.

This is a “Better Results Fast” programs that helps you save postage, get marketable data from your customers and get a much higher response rate on your campaign at no additional cost.
This is the most remarkable direct mail offer ever presented to you.

To qualify for a free mobile site request one here.

You deserve a direct mail partner that cares and does everything possible to help you win.
We are driven to Help you win! 

Personalized Digital Variable Book Printing

We’re printing our first digital booklets! Digital variable data printing at CSG Direct Mail has never been more alive! The idea of a press that prints multiple paged personalized booklets, gathers the pages, folds, stitches together, and finally does the 3 sided trim is an incredible dream come true.

Before this investment we had to print separate pages and then offline stitch and trim. That was not a great way to do personalized mail by a long shot. Too many pieces got destroyed in the process and the offline process increased costs and timelines. We’re highly focused on quality and speed!

Direct mail is a details business. Demand quality if you want success. We’ll help you find ways to balance cost and speed from there. Knowing what you’re dealing with is half the battle.

If you are printing booklets for your organization and would like to see samples printed on our new presses get in touch with us or get a quote.

9 Digital Presses and Personalized Digital Books

Well the final 3 new digital presses are almost completely installed.  Special thanks goes out to our electrical teams and contractors for the building modifications and the massive grid of wires, power and network cabling. digital printing

We have been waiting with Christmas Eve enthusiasm to print our first booklets on these new digital presses. The idea of printing multiple paged booklets that gather pages, fold and stitch together and finally do the 3 sided trim is an incredible dream come true for us.

Before this investment we had to print separate pages and then offline stitch and trim.  That was not a great way to do personalized mail by a long shot.  Too many pieces got destroyed in the process and the offline process increased costs and timelines.

Once our facility is cleaned up from the construction we look forward to giving some fresh tours.  We have a few surprises in store for our favorite clients.  We are going to pee ourselves if we have to wait too long to share those surprises.

Using Direct Mail Maps for Personalized Mailings

So you want variable maps on your mailers to give your customers directions to your business? Great! Let’s learn how to set it all up to make it work!

DESIGN AND SPECS
Your first step is deciding exactly what you want your mailing to look like and getting CSG Direct Mail your information so we can output your maps.

1) Design your mailpiece and decide where your map will be placed

Design your mailpiece

Design your mailpiece

2) Measure your map area and send us the dimensions of the map area in inches or pixels

3) Choose your markers using the pdf provided below and send us the codes for both the START and END makers you would like
DOWNLOAD MapQuestMarkers

4) Provide us with your database and tell us what locations you’d like for START and END

5) We will create your variable maps

 

PULLING IT TOGETHER
If we are doing your mailing, you’re done!
All you need to do at this point is send us your artwork and we’ll take care of everything else!

If we are providing you with maps and you are doing your own mail outputs, follow the instructions below for variable output in InDesign.

1) Set up your file in InDesign, and link to your database using your variable program

2) Define and assign your variable area however your program requires it

3) Place/link your map

4) At this point you will need to make sure that your map is scaled correctly for your variable area

Use the fitting command to do this

 

5) Once you have it looking the way you like, you can do your mail output

 

That’s all there is to it!


Variable Direct Mail Printing

Variable Direct Mail Printing can be one of the most powerful mediums of our times. However, most people who sell this to their clients are not even really doing Variable-Printing. 80% of all Variable-Print is nothing more than mail-merge and fancy fonts.

If I get another direct mail offer with my name spelled in sea shells on a beach I am just going to go insane. “OK, Great, you have a sea shell font – wow – thanks!”. What if I’m scared of the ocean? What if I am allergic to Seafood of any kind? Are you selling me something to do with a beach or shells?

If you don’t really know that much about your customers we can append over 100 fields of additional consumer data about them so you know if they like dogs or cats, drive Fords or Chevy’s, etc.. Ironically, done by real variable data teams in direct mail; we’ll still cost you less than all those printers because we do it every day without the baggage of all that crazy software they got sold.

At CSG Direct, we have over 2 decades in Real Variable Data: Variable Data Printing, Variable Data Coding, Randomization, Variable Data Email, Websites, and more.

Digital Presses are Coming – Part 2

Digital Press PicThe saga continues at CSG Direct Mail as we have unwrapped our new digital presses and started preliminary configuration of all the components. The shipping materials are removed, all the sections mate correctly, and monitors and internal components have been installed. It is very exciting to see all the pieces come together as the machine begins to take shape!

Electricians are hard at work pulling wire, setting plugs and configuring the power necessary to feed this magnificent piece of print engineering. Our Facility Contractor is assisting us in reconfiguring the floor to accommodate our new 23 foot behemoths and new workflow it will involve.

Once power and facility upgrades are complete it will be time to slide the pieces into place, bolt it together and begin power-up and testing procedures. After this, training of operator personnel will start with full production to follow quickly.

Growth and expansion can be stressful at times pulling all the elements together, but it also gives one a sense of destiny as we see the future of our enhanced printing services forming before our eyes. Increased production capability, faster turn times and new services for our customers is that future at CSG Direct.

Check back for more updates as we move forward!

New Digital Presses Arriving

New Digital PressesOur New digital Printing Presses have started to arrive in many pieces and will be put together soon.

YES!  New Digital Presses, More Digital Presses!

This will upgrade us to 9 Digital Presses and some serious high speed variable throughput.

I will talk about the new features and newest services as they get setup as well as show you our next variable data self-marketing pieces in the weeks ahead.

But right now it feels like the night before Christmas here at CSG Direct Mail.